| Barbara さんのプロフィールGala Auction Tips, Trick...フォトブログリスト |  ツール  ヘルプ |
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10月12日 More Event Theme IdeasMany clients ask us for event theme ideas. So, we've gone through the archives, and found lots of event names and ideas. Do you have others? Please add them!
9月24日 Theme IdeasDuring our Roadshow seminars this summer and fall, we've encountered a great deal of interest in theme ideas. What themes work well? Can you give us some ideas?
So here are some themes that we've heard on this trip, and we'll add more as we get a chance. Feel free to send in your ideas!
Tell us your favorites--we'll add them also! 2月15日 Let Go of Perfectionism (part 1)We know--this is hard! Typical auction chairs (including ourselves) are control freaks. We want everything to be perfect! It isn't always possible. Sometimes it could be possible, but it means you or your teammates will lose sleep and be very stressed. TRY to maintain perspective; on the scale of human endeavors and tribulations, minor details of a fundraising auction really are just that--minor details.
Last Minute "Stuff"When valued members of your community bring last minute items, and the items don't fit in the precisely numbered sequences designed for each category, don't agonize over the numbering. Don't renumber everything at the last minute. Your guests will not check to see if each item on the tables is in perfect numeric order. They won't reduce their support of your organization when there's a skipped item number in the catalog. Just give it an item number and move on.
Catalogs are last-minute stressors. The items just keep coming in, past the deadline, and you feel compelled to include every item. Then you're up all night revising item descriptions instead of handing the copy to your printer.
Use the Auction! Catalog Addendum capability to create an insert of "late arrivals" if you like, but send the main catalog with "on-time" items to the printer as planned. You'll get more sleep, and do a better job overall.
You may even have donors bringing items in on event day. Don't feel compelled to write "glamour descriptions" for these items. Create a few pro-forma items, say 995, 996, etc., with the title "Just Arrived!" a few days before your event and print their bid sheets. When an item is brought in at the last minute, HAND-write a brief description under the "Just Arrived!" title, along with a minimum bid and bid increments, and put the item on an auction table. If you have time to revise the description to something more specific, great, but don't worry about it. You've done everything you need to sell the item on event night.
(c) 2007, Auction Systems Inc, all rights reserved 2月14日 Try as you go - Name EntryName EntryAuction! is designed to handle many conventional and some unconventional forms of addressing people. The formats are documented, but many clients don't feel they have time to read the user guide. In this case, the fastest way to learn a program is to try it out, look at the results, and then check the user guide for additional insight.
So, enter a few names and items, and then try printing name tags, bid sheets, catalogs and reports, etc. Review the results carefully, and take a few moments to look through the appropriate sections of the user guide. Pay particular attention to how you've entered husbands & wives with identical or different last names. The Sample V3 Pikes Peak Snowball Project has examples of different data entry styles, so you can review them without typing a variety of cases.
Test your data entry format in the sample project. You can readily adjust your team's data entry style for best results, instead of correcting entries later.
(c) 2007, Auction Systems Inc, all rights reserved Record Payments PromptlyFrom time to time we hear from organizations who are struggling with post-event financial accountability. How does this happen? In some cases, the reservations team focuses on table groupings and menu selections; setting up tickets and payments in the software seems like "overhead." Or on event night, the cashier does not record payments on invoices, but simply accepts payment. The school business manager picks up and deposits the cash and checks, and now the auction team is trying to figure out who paid, whose credit card to charge, etc. Financial accountability is important for your event. When you're about to charge guest credit cards (via Auctionpay or manually,) it is vital to have recorded cash and check payments correctly. We suggest:
(c) 2007, Auction Systems Inc, all rights reserved |
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